Privacy Policy

The New Zealand Privacy Act 2020 requires entities bound by the Privacy Principles to have a privacy policy. This Privacy Policy outlines how 365wiz (“we,” “us,” or “our”) handles personal information.

This policy is written in simple language. The specific legal obligations of 365wiz when collecting and handling your personal information are outlined in the New Zealand Privacy Act 2020 and in particular in the Information Privacy Principles (IPPs) found in that Act. We will update this Privacy Policy whenever our information-handling practices change.

This Privacy Policy describes how 365wiz collects, uses, and protects your personal information when you use our IT support services, website, or booking platform. We are committed to ensuring the privacy and security of your information. We collect both personal and technical information to provide and improve our services, as outlined in Section 2.

2.1 Why Do We Collect Your Personal Information?

We collect your personal information for specific purposes depending on your relationship with us:

• For Customers: To provide IT repair and support services for your computers and devices, including related services. We only collect the information necessary for the specific services you request.
• For Website Visitors: To improve your browsing experience, provide personalised content, and analyse website performance.
• For Job Applicants: To assess your suitability for employment or contractor positions with us.
• For Employees/Contractors: For all purposes relevant to your employment or engagement with us.

We collect only the personal information that is lawful and necessary for our functions and activities, and primarily from you using lawful and fair means (IPP 1–4).

2.2 What Personal Information Do We Collect and Store?

The personal information we collect depends on why you contact us and which services you use. This may include:

• Your name and contact details (such as physical address, email, and phone number)
• Business information (company name, NZBN, job title)
• Payment information (bank account, credit card details)
• Employment history and related information (for job applications)
• Service history and preferences
• Communication records and survey responses

2.3 How Do We Collect Personal Information?

Direct Collection: We collect information when you:

• Fill out forms on our website or booking platform
• Sign up for newsletters or promotional communications
• Contact us by phone, email, or through our website
• Complete customer surveys or feedback forms
• Apply for employment or contractor positions

Social Media: We may collect information when you interact with us through social media channels.

Website and Cookies: Our website uses cookies and similar technologies to enhance your experience. For detailed information about how we use cookies, please see Section 9 - Cookies and Tracking Technologies.

Indirect Collection: We may collect information from:

• Publicly available sources
• Your representatives (assistants, colleagues, family members) who contact us on your behalf

2.3.1 Notice at Collection (IPP 3)

At or before we collect personal information directly from you, we will tell you: who we are and how to contact us (see Section 16), the purposes for which we are collecting the information, who we may share it with, whether providing the information is required or voluntary (and any consequences of not providing it), and how you can access and correct your information (see Section 10).

If we collect information about you from someone else, we will take reasonable steps to make you aware of the same matters as soon as practicable, unless an exception applies (for example, where notification would prejudice the purpose of collection or is not reasonably practicable).

2.4 How Do We Store Your Personal Information?

All your information is stored electronically in secure databases and information systems, with appropriate safeguards in place.

2.5 Anonymity and Pseudonyms

Where possible, we allow you to interact with us anonymously or using a pseudonym. For general questions, you won't be required to provide your name. However, for most of our services, we need your name, contact information, and sufficient details about your specific request to provide effective assistance.

2.6 Managing Your Privacy Preferences

Mobile Device Opt-Out: For mobile devices, you can limit ad tracking through your device settings:

• iOS 7 or Higher: Settings > Privacy > Advertising > Enable "Limit Ad Tracking"
• Android (OS 2.2+): Google Settings > Ads > Enable "Opt out of interest-based advertising"

Important Note: These opt-out settings rely on cookies or device identifiers. If you clear your browser data, upgrade your device, or reset your settings, you may need to reapply these opt-out preferences.

Safari Users: Please note that some Safari browsers may automatically delete opt-out cookies before their intended expiration. If this happens, you may need to reapply your opt-out preferences.

Cookie Management: For detailed information about managing cookies and tracking technologies, please see Section 9 - Cookies and Tracking Technologies.

2.7 Unique Identifiers (IPP 13)

We assign our own unique identifiers only where necessary and will not adopt identifiers issued by other organisations (e.g., IRD number) as our own, unless permitted by law (IPP 13).

To ensure that the personal information we collect is accurate, up-to-date and complete we do one or more of the following (where practicable and relevant):

• Record information in a consistent format
• Promptly add updated or new personal information to existing records
• Verify our contact lists to check their accuracy

Before using or disclosing personal information, we take reasonable steps to ensure it is accurate, up to date, complete, and relevant (IPP 8).

Of course, the accuracy of your information largely depends on what you provide to us. To make sure we have got your most current and accurate details, please let us know when your information changes (e.g., if you change your name or move house). You can easily update or correct your information by contacting us using the details provided in Section 16 of this Privacy Policy.

If you choose not to provide certain personal information, this may limit our ability to provide you with some services, such as:

• Processing payments or completing transactions
• Verifying your identity where required for security purposes
• Communicating important updates or information about your account
• Offering personalised support, recommendations, or promotions

We will always explain why we need certain information so you can make an informed decision.

We use the collected information for the following purposes:

• Providing and improving our services
• Processing payments and transactions
• Communicating with you about services
• Responding to inquiries and support requests
• Analysing website usage and trends
• Complying with legal obligations

We will not use personal information for any purpose other than the purpose for which it was collected unless permitted by the Privacy Act (e.g., with consent or where an exception applies) (IPP 10).

We may send you service-related updates and promotional information about our products, services, discounts, competitions, and special offers that we believe may be of interest to you. These communications may include reminders, service announcements, event invitations, and marketing materials.

We may deliver these communications via email, telephone, SMS, mail, or other electronic means. You will always be provided with a clear and simple way to opt out of receiving promotional communications, while still being able to receive essential service-related updates. Opting out of promotional communications will not affect your ability to receive important service updates and notifications. You can manage your communication preferences at any time by contacting us.

We comply with the Unsolicited Electronic Messages Act 2007, including accurate sender information and a functional unsubscribe in every commercial message.

We do not sell, trade, or rent your personal information to third parties. We may share your information in the following circumstances:

• Service Providers: With trusted third-party service providers who assist us in operating our business
• Legal Requirements: When required by law or to protect our rights and safety
• Business Transfers: In connection with a merger, acquisition, or sale of assets
• Consent: With your explicit consent

We disclose personal information only for the purposes for which it was collected, with your consent, or where otherwise permitted by law (IPP 11).

We take the security of your personal information seriously and implement appropriate technical, physical, and organisational measures to protect it from unauthorised access, misuse, loss, alteration, or disclosure. These measures may include, for example:

• Confidentiality requirements for our employees and contractors
• Encryption of sensitive data during storage and transmission
• Firewalls and intrusion detection systems
• Access controls and authentication measures to limit data access to authorised personnel
• Audit trails to record when personal information is added, changed, or deleted
• Secure office access controls
• Regular security assessments and staff training on data protection

While we take reasonable steps to protect your personal information, no method of transmission or storage is 100% secure, and we cannot guarantee absolute security. We review our security practices annually to ensure we maintain the highest standards of data protection. We also require our third-party service providers to maintain appropriate security measures when handling your information.

8.1 Privacy Breaches (Notifiable)

If a privacy breach is likely to cause serious harm, we will notify the Office of the Privacy Commissioner via NotifyUs and inform affected individuals as soon as practicable (OPC guidance: within 72 hours where feasible). We keep records of all privacy breaches and will take steps to mitigate risk and prevent recurrence.

We safeguard personal information in accordance with IPP 5.

365wiz.co.nz uses cookies and similar technologies to improve user experience, analyse website traffic, and support essential website functionality. By continuing to use this website, you agree to the use of these technologies, as described in this policy.

Our website uses cookies and similar technologies to enhance your experience and provide personalised services. These technologies help us:

• Remember your preferences and improve your experience
• Analyse website traffic and usage patterns
• Provide personalised content and recommendations
• Track your visits to recognise returning users
• Measure website performance and user behaviour

What Are Cookies?

Cookies are small text files that are placed on your device when you visit a website. They are widely used to make websites work more efficiently and provide information to website owners.

Types of Cookies We Use

• Persistent Cookies: Stay linked to your browser to recognise returning visitors
• Session Cookies: Temporary cookies that help with website functionality during your visit
• Analytics Cookies: Help us understand how you use our website to improve our services

Analytics and Google Analytics

We use Google Analytics to collect anonymous usage data about how visitors interact with our website. This helps us understand which pages are most popular, how long visitors stay on our site, and how they navigate through our content. Google Analytics may collect the following anonymous information:

• Pages visited and time spent on each page
• How you arrived at our website (referring website, search engine, etc.)
• Your general geographic location (city/country level, not specific address)
• Device type and browser information
• IP address (which may be anonymised)

This data is collected anonymously and aggregated, meaning it cannot be used to identify you personally. Google Analytics uses cookies to collect this information. You can opt out of Google Analytics tracking by installing the Google Analytics Opt-out Browser Add-on.

Third-Party Tools

We use various third-party tools and services that may place cookies on your browser:

• Google Analytics: For website analytics and performance measurement (see Analytics section above)
• Cloudflare: For website security, performance, and bot protection
• FormSubmit: For processing contact form submissions
• Google Fonts: For displaying website fonts
• Font Awesome: For displaying icons

These third-party services may use cookies for their own purposes. We do not control these cookies, and you should review the privacy policies of these third parties to understand how they use cookies and data.

Information Collected via Forms

When you submit forms on our website (such as contact forms, booking forms, or newsletter sign-ups), we collect the information you provide, which may include:

• Your name and contact details (email, phone number, address)
• Business information (company name, NZBN, job title)
• Service preferences and requirements
• Any other information you choose to provide in your message

This information is used to respond to your enquiries, provide requested services, and improve our customer service. For more details about how we handle personal information collected through forms, please see Section 2 - Collection and Storage of Your Personal Information.

How We Store and Protect Your Data

All information collected through our website is stored electronically in secure databases and information systems, with appropriate safeguards in place. We implement technical and organisational measures to protect your personal information against unauthorised access, alteration, disclosure, or destruction. For more details about our data security practices, please see Section 8 - Data Security.

Managing Your Cookie Preferences

You can control or block cookies through your browser settings. Most browsers allow you to:

• Refuse cookies or be notified when cookies are being set
• Delete cookies through your browser settings
• Block cookies from specific websites
• Block third-party cookies

Note: Deleting or blocking cookies may affect website functionality and personalisation. Some features of our website may not work properly if you disable cookies.

For more information on cookies and how to manage them, visit www.allaboutcookies.org.

IP Address Logging: We may log IP addresses to analyse trends, administer the website, track user movements, and gather broad demographic information for service improvement purposes.

You have rights to access and request correction of your personal information (IPP 6 & IPP 7). You have clear rights under the New Zealand Privacy Act 2020 regarding the personal information we hold about you. These include the ability to:

• Access your information – You can request a copy of the personal information we hold about you at any time.
• Request corrections – If you believe any of your information is inaccurate, incomplete, or out of date, you can ask us to update or correct it.
• Restriction of processing – You may request that we pause certain processing in specific circumstances. We will consider these requests and let you know the outcome.
• Data portability – On request, we can provide a copy of your personal information in a structured, commonly used format and, where technically feasible, transfer it to another provider.

When you make a request, we may ask you to confirm your identity to ensure your information remains secure. We will respond as soon as practicable, and no later than 20 working days after receiving your request. If an extension is needed, we will notify you within 20 working days and explain why and for how long.

If we agree a correction is needed, we will update our records and, where practical, notify any third parties we have previously shared the incorrect information with. If we cannot grant your request, we will explain the reasons in writing and let you know what further steps you can take. You may also ask us to attach a statement to your record noting that you believe the information is inaccurate.

You can make any of these requests by contacting us using the details in Section 16 of this Privacy Policy.

10.1 Making a Complaint

If you believe we have not handled your personal information in accordance with this Privacy Policy or the New Zealand Privacy Act 2020, you have the right to make a complaint. We are committed to resolving privacy concerns promptly and fairly.

How to Contact Us: Please contact us first using the details in Section 16 of this Privacy Policy. We will investigate your complaint and respond as soon as practicable (and we aim for 20 working days).

External Complaint Option: If you are not satisfied with our response, you may also lodge a complaint with the New Zealand Privacy Commissioner. You can find their complaint form and contact details at www.privacy.org.nz.

We retain your personal information for as long as necessary to fulfil the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. We will delete or anonymise your information when it is no longer needed.

We do not keep personal information for longer than is required for the purposes for which it may lawfully be used (IPP 9).

Our services are not intended for children under the age of 13. We do not knowingly collect personal information from children under 13. If we become aware that we have collected personal information from a child under 13, we will promptly delete that information.

If we disclose personal information outside New Zealand, we will ensure comparable safeguards consistent with IPP 12 (for example, contractual protections or transfers to recipients subject to comparable privacy laws).

Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of these websites. We encourage you to review the privacy policies of any third-party sites you visit.

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the ‘Last updated’ date at the top of this page. We encourage you to review this Privacy Policy periodically.

If you have any questions about this Privacy Policy, our data practices, or wish to make a privacy enquiry, please contact us: